Required Executive Secretary for CEO

Full Time
Posted 2 years ago


Provide high-level administrative support by handling information requests, preparing correspondence, receiving visitors, managing travel arrangements, and scheduling meetings.

Job Description

  • Maintain executive’s agenda and assist in planning appointments, board meetings etc.
  • Attend meetings / Compile, transcribe, and distribute minutes of meetings.
  • Provides a bridge for smooth communication between the CEO office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations
  • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated
  • Complete special projects as assigned by CEO. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
  • Handle confidential documents ensuring they remain secure.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
  • Determine matters of top priority and handle accordingly.
  • Any other task assigned by the Executive.

Required Skills

  • Excellent verbal and written communication skills.
  • Detail- and deadline-oriented multitasker.
  • Ability to make strong decisions under pressure.

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Job Features

Job CategoryPharma
QualificationMinimum Bachelor’s Degree
Experience5-7 years of experience of assisting C-Level Executives
Number of Positions1
Position Based InKarachi
Client DetailsPharmaceutical Industry

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