Our client a well known Investment Company is looking for an experienced Senior Administrative Officer for its head-office based in Karachi. This position will perform a variety of administrative tasks including managing phones and emails, scheduling appointments and planning meetings.

Ultimately, the position will be supporting senior managers and ensure day-to-day office operations run smoothly.

Responsibilities

• Support senior managers and executives with daily clerical tasks
• Plan meetings and take detailed minutes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage schedules and deadlines
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Answer phone calls, provide information to callers or connect callers to appropriate people
• Schedule appointments and update calendar
• Make travel arrangements and reservations for senior managers
• Compose and type regular correspondence, like invitations and informative material
• Develop and maintain a filing system
• Create spreadsheets and presentations
• Provide statistical and budget reports
• Implement and improve office policies and procedures

Requirements

• Proven work experience as a senior administrative assistant
• In-depth understanding of office management and daily operations
• Hands on experience with MS Office
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Bachelor’s degree

Apply at jobs@hcspak.com